End of Session jargon buster

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

ART (Academic Review Type)

An ART is a code which represents the progression and award decisions agreed by Exam Boards. Each ART is denoted by a letter, eg, ART A represents a ‘Proceed’ decision, ART B an ‘Award Qualification (Successful Completion)’ decision, ART C a ‘Review’ decision, and so on

Academic Year

The current academic session, eg, 2010/11

Adjusted Regulations

With the approval of the Academic Policy and Regulations Committee, certain programmes have been permitted to calculate degree classifications based on a different total number of credits achieved. These programmes therefore use ‘Adjusted Regulations’ when calculating degree classifications and the ‘Use Adjusted Regulations’ checkbox should be ticked in ES02.

Anonymous

End of Session processing can be carried out anonymously. If the Anonymous? checkbox is ticked, only the Student ID number will display.

Assessment Period

An Assessment Period is the phase of a programme year during which modules are assessed, marks are recorded and an Exam Board recommendation is made. There are three Assessment Periods: Main, Supplementary and PGT Dissertation. 

ATAS 

Academic Technology Approval Scheme - an ATAS ART is required for certain postgraduate programmes (eg, Vale).

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B

Best of

Where students have choices built into their assessments (ie, choose three from the following five questions), or where the best marks from a given group of marks are used (ie, the best three marks from these five questions will be taken).

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C

Child component

A non-top level component. A component can be both a child and a parent (see ‘Parent component’ below).

Cohort

A collection of programme years or a collection of students.

Component code

The component code is a unique number, auto-generated by Component Manager. It will be made up of the 5-digit code of the module which ‘owns’ the component, plus an indicator of where and how the component fits into the overall component structure.

Component due by date

This is the date by which the assessment for a component must be submitted.

Component marked out of

This is the maximum achievable mark for the component.

Component structure

The components that are attached to a module, their descriptions and values, and how they relate to each other.

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D

E

F

G

GRS 2

Recommended monthly PGR supervision record form.

GRS 3

Recommended annual PGR programme review form.

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H

I

Internal hurdle pass mark

A minimum mark that must be achieved for a specific component in order to pass a module. For instance, if an internal hurdle of 70 was set but not achieved for a component, the student would fail the module whether or not the module mark achieved surpassed the required module pass mark.

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J

K

L

‘Locked’ mark (Marks Entry / importing marks)

When the locked checkbox is ticked for a component mark or a module mark and recommendation, the value cannot be overwritten.

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M

Maximum Period of Registration

The end of the period of registration as set out in Regulations and the deadline for submission of the thesis for examination.

Minimum Period of Registration

The end of the period of normal registration as set out in Regulations and the earliest date for submission of the thesis for examination.

Module Level

The stage at which a student would typically complete a module. Module levels are:

  • LC – Certificate Level. Usually completed in programme year 1 of a 3 year Bachelors programme
  • LI – Intermediate Level. Usually completed in programme year 2 of a 3 year Bachelors programme
  • LH – Honours level. Usually completed in programme year 3 of a 3 year Bachelors programme
  • LM – Masters level. Completed by students on postgraduate programmes of study

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N

O

Owning module for a component

This is the module that owns a component that has been incorporated into another module’s component structure (see ‘Shared component’, below).

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P

Parent component

A component that is broken down (eg, an Exam broken down into its individual questions), and therefore has components beneath it, (called child components) in the component structure.

Programme Code

Each programme or course at the university has a programme code associated with it. This is usually a four digit code, eg, programme code 0905 for B.A. Philosophy Full-time.

Programme Year

The year of the programme in which the student is currently studying, eg, for a 3 year programme the student may be in year 1, 2 or 3. 

Progress Review

Annual Review of progress for a PGR as required in Section 3 of the Code of Practice for Supervision and Monitoring of Postgraduate Researchers.

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Q

R

Release Marks and Decisions

Marks and progress/award decisions (ARTs) are released via the End of Session pages in BIRMS. Students can view their released marks and decisions in the my.bham student portal.

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S

Shared component

A component can be shared between two or more modules. For example, all students in year 1 of a programme may take one from a choice of three compulsory modules. However, all students in year 1 must complete the same computer test as part of one of these three modules. By using shared components, the computer test component can appear in the component structures of all three modules and does not have to be duplicated.

Sharing Module

This is the module that has incorporated a component that is owned by another module into its component structure (see ‘Shared component’ above).

Speciality

A sub-programme level grouping (stream or pathway) to which a student can be attached via page SD01 Personal Details in BIRMS Student Details.

Student ID

The unique 6 or 7 digit code by which a student can be identified.

Supplementary Mark Calculation Rule

Module marks in the supplementary assessment period are calculated using one of three methods. The method used is decided at School or Department level. These methods are referred to as supplementary mark calculation rules.

The supplementary mark calculation rule can be set up as a default rule covering all modules at a certain level for a certain department, or a specific rule can be applied to a particular module.

There are three rules:

  • Rule 1

The supplementary module mark is calculated based on the component marks attained solely in the supplementary assessment period.

  • Rule 2

The supplementary module mark is calculated based on a combination of the component marks from the main and supplementary assessment period. Where a component mark exists in the supplementary assessment period, it is used to calculate the module mark. Where there is no mark for a component in the supplementary assessment period, then the component mark from the main assessment period is used to calculate the module mark.

  • Rule 3

The supplementary module mark is calculated based on a combination of the component marks from the main and supplementary assessment period, with the higher marks from each assessment period for each component being used to calculate the module mark.

Supplementary mark calculation rule for a module

Aside from default supplementary mark calculation rules, a module can have a specific supplementary mark calculation rule, if you wish the manner in which this module’s supplementary module marks are calculated to be different to the default.

The following restrictions apply to supplementary mark calculation rules:

  • Modules with specific supplementary components must have Rule 1 as either their default or specific mark calculation rule
  • Postgraduate taught dissertation modules cannot have a supplementary mark calculation rule assigned to them, because marks for these modules are recorded in the PGT Dissertation assessment period.

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T

Thesis Awaited

Status following the end of the period of normal registration through to completion of the examination process.

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U

V

W

Weighting

The percentage that a component contributes to the next level up in the component structure or the parent component contributes to the overall module mark.

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X

Y

Z

Old book spines